Executive Committee

The Board of Directors has struck a Committee of the Board that consists of Directors who will form the Executive of the Board. This is a common structure in not-for-profit and private organizations. Usually, it consists of the President of the Corporation, Vice-President(s) and a limited number of other Officers of the Corporation. This is not a Committee which reports to the Board as set out in out By-law under Article 4. It will carry out functions expediently between meetings of the Board without having to call a meeting or conduct an e-mail inquiry of the full Board. A short report will be made to each of the Board's regular monthly meeting. It will reduce monthly meeting agendas and meeting lengths. Terms of Reference

• The Committee will consist of the President, 1st Vice President, 2nd Vice President and Treasurer and be chaired by the President
• The Executive Committee performs duties which have been approved by the Board
• It performs those duties on behalf of the Board and reports to the Board
• Its quorum will be a simple majority of members
• It will administer the Club contracting arrangements for those who supply services to the club.
• It cannot exercise any powers concerning by-law amendment and long term policy of the Club.

Some examples of duties the Executive will be carrying out:

• Short term financial decisions concerning day-to-day matters such as clubhouse maintenance, tank maintenance and minor equipment purchases
• Prepare and administer contracts for service suppliers including co-ordinating the arrangements for coach selection
• Matters such as those involved in Bingo administration, lockers and clubhouse grounds management
• Matters concerning the financial management process and club data processing
• Matters which have to be addressed immediately, including an emergency at the club.
• Terms of reference approved at the Board Meeting on January 4th 2005.